Feature
Quickbooks
Xero
Workflows
Can set up automated workflows
Need to use add-on app eg “Approval Max”, and limited to only approvals workflow
Backup
Can backup online & restore data
Not available
Role permissions
Sales role can be separated
Limitations in sales roles
Custom reporting fields
Can add additional fields to quotes and invoices
Cannot add additional fields to quotes and invoices
Data Sync with spreadsheets
Data Sync with Excel
Need to use add-on app eg “G-Accon” to data Sync with Google Sheets.
Inventory
Have low stock alert,
Limited to retail inventory
Purchase Orders
Have low stock alert,
Limited to retail inventory
Track Employee Time
Yes
No
Multicurrency
Have to pass manual journal
Automated exchange difference
Bank Feeds
Only DBS is smooth
DBS, OCBC and UOB are all smooth
Capture and organise receipts
Yes
Need to use separate app Hubdoc
GST
Not linked to IRAS, have to extract GST report and fill in GST F5 on IRAS portal
Linked to IRAS
Progress Invoicing
Available
Not available
Profit margins by product / service
Yes
Yes
Pending supplier deliveries
Yes, can know quantity, received quantity and quantity that need to backorder
Cannot know received quantity and quantity that need to backorder.
Stock management and low inventory alerts
Yes
No
Customer invoices that are partially paid
Yes, there are reports that can tell you invoice amount, and outstanding balance
Yes, there are reports that can tell you invoice amount, and outstanding balance
Flag customer invoices with outstanding amounts
Yes, there are reports that can tell you outstanding balances
Yes, there are reports that can tell you outstanding balances
Sync Customer payments and orders with Hubspot CRM
Yes
Yes
Which is better? QuickBooks or Xero? Well… that’s like asking if coffee or tea is better—it depends on your taste (or in this case, your business needs)!
Still unsure? Let’s chat! We’ll help you pick the perfect fit—minus the caffeine jitters.
