Xero vs Quickbooks

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Feature

Quickbooks

Xero

Workflows

Can set up automated workflows

Need to use add-on app eg “Approval Max”, and limited to only approvals workflow

Backup

Can backup online & restore data

Not available

Role permissions

Sales role can be separated

Limitations in sales roles

Custom reporting fields

Can add additional fields to quotes and invoices

Cannot add additional fields to quotes and invoices

Data Sync with spreadsheets

Data Sync with Excel

Need to use add-on app eg “G-Accon” to data Sync with Google Sheets.

Inventory

Have low stock alert,

Limited to retail inventory

Purchase Orders

Have low stock alert, 

Limited to retail inventory

Track Employee Time

Yes

No

Multicurrency

Have to pass manual journal

Automated exchange difference

Bank Feeds

Only DBS is smooth

DBS, OCBC and UOB are all smooth

Capture and organise receipts

Yes

Need to use separate app Hubdoc

GST

Not linked to IRAS, have to extract GST report and fill in GST F5 on IRAS portal

Linked to IRAS

Progress Invoicing

Available

Not available

Profit margins by product / service

Yes

Yes

Pending supplier deliveries

Yes, can know quantity, received quantity and quantity that need to backorder

Cannot know received quantity and quantity that need to backorder.

Stock management and low inventory alerts

Yes

No

Customer invoices that are partially paid

Yes, there are reports that can tell you invoice amount, and outstanding balance

Yes, there are reports that can tell you invoice amount, and outstanding balance

Flag customer  invoices with outstanding amounts

Yes, there are reports that can tell you outstanding balances

Yes, there are reports that can tell you outstanding balances

Sync Customer payments and orders with Hubspot CRM

Yes

Yes

Which is better? QuickBooks or Xero? Well… that’s like asking if coffee or tea is better—it depends on your taste (or in this case, your business needs)!

Still unsure? Let’s chat! We’ll help you pick the perfect fit—minus the caffeine jitters.

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Feature

Quickbooks

Xero

Workflows

Can set up automated workflows

Need to use add-on app eg “Approval Max”, and limited to only approvals workflow

Backup

Can backup online & restore data

Not available

Role permissions

Sales role can be separated

Limitations in sales roles

Custom reporting fields

Can add additional fields to quotes and invoices

Cannot add additional fields to quotes and invoices

Data Sync with spreadsheets

Data Sync with Excel

Need to use add-on app eg “G-Accon” to data Sync with Google Sheets.

Inventory

Have low stock alert,

Limited to retail inventory

Purchase Orders

Have low stock alert, 

Limited to retail inventory

Track Employee Time

Yes

No

Multicurrency

Have to pass manual journal

Automated exchange difference

Bank Feeds

Only DBS is smooth

DBS, OCBC and UOB are all smooth

Capture and organise receipts

Yes

Need to use separate app Hubdoc

GST

Not linked to IRAS, have to extract GST report and fill in GST F5 on IRAS portal

Linked to IRAS

Progress Invoicing

Available

Not available

Profit margins by product / service

Yes

Yes

Pending supplier deliveries

Yes, can know quantity, received quantity and quantity that need to backorder

Cannot know received quantity and quantity that need to backorder.

Stock management and low inventory alerts

Yes

No

Customer invoices that are partially paid

Yes, there are reports that can tell you invoice amount, and outstanding balance

Yes, there are reports that can tell you invoice amount, and outstanding balance

Flag customer  invoices with outstanding amounts

Yes, there are reports that can tell you outstanding balances

Yes, there are reports that can tell you outstanding balances

Sync Customer payments and orders with Hubspot CRM

Yes

Yes

Which is better? QuickBooks or Xero? Well… that’s like asking if coffee or tea is better—it depends on your taste (or in this case, your business needs)!

Still unsure? Let’s chat! We’ll help you pick the perfect fit—minus the caffeine jitters.